| December
| Budget request forms and instructions distributed to all
officers
All incoming officers and committee chairpersons submit budget
requests to the Finance chairperson
Finance Committee meets to prepare draft budget for January board
meeting and distributes prior to January board meeting
|
| January
| Officers take office (except delegates)
President meets with Library Planning Committee to set goals and
priorities for the year
President with the executive secretary sets date, place and agenda
for January midwinter board of trustees meeting.
The outgoing treasurer transfers bank books and assists incoming
treasurer in change of authorized checkbook signatures
Delinquent members notified that they are being dropped from the
NLA mailing lists
ALA delegate attends the ALA midwinter conference
NLA board of trustees meeting
Annual reports sent to Nevada Libraries editor for
publication
Minutes submitted to Nevada Libraries editor for
publication
Budget reviewed and approved
|
| February
| The treasurer submits NLA financial records to auditor for
annual audit and preparation of income tax report
Selected library journals informed of next NLA annual meeting
Annual reports published in Nevada Libraries
Government Relations Chairperson monitors Legislature, when in
session
Finance Committee distributes copy of approved budget to all
officers and committee chairs
|
| March
| The treasurer submits quarterly financial report to board of
trustees
January-March issue of Nevada Libraries published
|
| April
| National Library Week
President-elect works with President to select speaker and make
arrangements to attend NLA/CLA dinner
Board of trustees meeting minutes published in Nevada Libraries
President works with Annual Convention chairperson to set
convention place
|
| May
| MPLA delegate attends MPLA Executive board meeting
The treasurer sets up records to receive convention exhibitor fees
for upcoming NLA annual convention
|
| June
| Awards and call for nominations for NLA offices published in Nevada
Libraries by the chairpersonsof these committees
Awards chairperson at the same time sends each district
chairperson the criteria for awards and asks that they submit
nominations
The treasurer submits quarterly financial report to board of
trustees
April-June issue of Nevada Libraries published
|
| July
| ALA delegate attends the ALA annual conference
|
| August
| Pre-conference information, membership form, proposed amendments
to the bylaws and slate of candidates published in the Nevada
Libraries
President works with Executive Secretary to set agenda for
membership meetings and board of trustee meetings to be held at
annual conference
Nominations for awards submitted by chairpersonsof committees must
be submitted 45 days prior to conference
The treasurer sets up records to receive convention registration
fees (including luncheons, workshops, membership, etc.) for
upcoming NLA annual convention
Last chance to renew NLA membership for current year
|
| September
| The treasurer submits quarterly financial report to board of
trustees
Constituent groups notify executive secretary of results of
elections
July-September issue of Nevada Libraries published
|
| October
| NLA annual meeting and board of trustees meetings
Districts elect members for nominating committee and announce
their names at the annual conference
Election committee chairperson receives slate of candidates from
the nominating committee chairperson before the end of the annual
meeting along with nomination consent forms
The treasurer attends NLA annual convention and schedules time at
the registration desk to assist with the collection of fees and to
pay convention expenses
Constituent groups sponsor programs
President-elect presents slate of candidates to the board for
approval
Elections chairperson prepares and mails ballots
|
| November
| Elections Committee counts ballots and notifies executive
secretary of results of election
Election results are submitted for publication in the Nevada
Libraries
Executive secretary sends NLA handbook, bylaws and calendar to all
in-coming officers
Minutes of board meeting sent to Nevada Libraries for
publication
Executive secretary compiles and distributes a list of incoming
officers
Archivist requests all officers of NLA to deposit any records or
documents no longer necessary to the archives
President-elect attends NLA/CLA dinner
|
| December
| President-elect finalizes the slate of committee chairpersons
for upcoming year as president
Chairpersons appoint committees
The treasurer submits NLA financial report to board of trustees
Annual reports submitted to the executive secretary
Certificate of board of trustees membership filed with Secretary
of State
Finance chairperson requests budgets from officers
In-coming officers submit budget requests to finance chair
President-elect works with finance chairperson to prepare draft
budget
Out-going officers submit annual reports to executive secretary
Executive secretary forwards copies of annual reports to Nevada
Libraries editor
Out-going officers send dated documents to archivist
October-December issue of Nevada Libraries published
|
